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The Florida Bar
www.floridabar.org

Position Description

POSITION TITLE:
Data Entry Specialist - Tampa
REPORTS TO:
Branch Office Manager
SUPERVISES THE FOLLOWING POSITIONS:
N/A
SUMMARY FUNCTION:
Clerical work performing data entry and scanning; providing clerical support to the office and handling public records requests.
% Of TimeEssential Duties and Responsibilities
30
Scan documents from pending and closed disciplinary cases into Bar's computerized system.
25
Prepare closed disciplinary files for scanning and redact confidential information.
10
Enter grievance files and case updates into Bar's computerized systems (CAMFI & AS400).
10
Provide secretarial support to branch office manager, legal secretaries and staff investigators.
10
Assist receptionist in answering and routing telephone calls and assist visitors to the office and meeting rooms, as well as respond to public records requests and maintaining confidentiality of records provided.
10
Assist legal secretaries with correspondence, copying, mailing, preparing pleadings, and preparing for trials.
5
Assist receptionist in opening daily mail and scanning documents into Bar's computerized system.
KNOWLEDGE, SKILLS, AND ABILITIES NEEDED TO PERFORM SATISFACTORILY:

Knowledge of:
-Professional office procedures and practices
-Computers, scanning equipment, facsimile machines and copiers

Skilled in:
-Use of MS Word and MS Excel
-Use of databases
-Use of scanners
-Data entry
-Typing

Ability to:
-Organize and prioritize work
-Answer telephones professionally and courteously
-Communicate effectively both verbally and in writing
-Perform well in a team environment
-Type correctly into a computer at a minimum rate of 45 WPM
-Learn new computer databases
-Follow written and oral instructions
-Multi-task
MINIMUM EDUCATION AND WORK EXPERIENCE NEEDED FOR POSITION:
Required Minimum Education:
High School Diploma (or its equivalency)

Required Minimum Professional Work Experience:
One year of administrative/clerical experience

[Revised: 05-09-2012]